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TROPICAL STORM SEAN - Travel Notice Exception Advisory


TROPICAL STORM SEAN - Travel Notice Exception Advisory

ISSUED: 1050CT/09NOV

Due to the projected path of Tropical Storm Sean, American Airlines offers customers the convenience to change their plans.

Reason:

Tropical Storm Sean

Dates of Impacted Travel:

November 9 - 11, 2011

Applicable to Travel On:

American Airlines / American Eagle / AmericanConnection®

Issued On:

AA 001 ticket stock

Affected Area(s) To/From:

  • BERMUDA, BERMUDA (BDA)

Reissue Policy Information


American will waive change fees and travel agents may rebook and reissue tickets provided the below guidelines are met and applied:

  • Travel has not commenced on the affected flight segment and the ticket has not been reissued by American Airlines
  • The first departure flight is more than 3 hours away
  • Customer has not checked in (passenger may cancel flight to remove check-in)
  • One change is permitted under this policy without penalty fees or Change Fee
  • Tickets can only be reissued by the agency that originally issued the ticket

Applicable Dates

  • Tickets Issued on/before: November 9, 2011
  • Ticket Travel Dates: November 9 - 11, 2011
  • New Travel Date: November 9 - 13, 2011

Change to Origin/Destination


Changes to origin/destination are not permitted for the travel notice. Any changes made to origin/destination all fare rules apply. If the new price is lower than original ticket, you must refund the difference to an MCO.

Applicable Booking Class


All fare rules apply with the exception of the following:
  • Advance Purchase requirement waived
  • Minimum/Maximum Stay requirement waived
  • Change Fee waived
  • When changes to the outbound travel occur, the unaffected return date may be changed to protect the original length of the trip. The return travel must be booked in the original class of service (inventory).


Rebook permitted as indicated below:

  • If new travel originates November 9 - 13, 2011, rebook insame class of service (inventory) as originally ticketed. If same class (inventory) is not available, ok to rebook in next lowest class available in the same cabin. Advance Purchase and Ticket Change restrictions are waived. See exceptions to fare rules above.

Note: If customers are unable to rebook or reissue their ticket within the given timeline, they can cancel their reservation and use the value of the ticket toward the purchase of a new ticket; all rules and restrictions apply. Travel must commence no later than one year from the date of original issuance. Please note for tickets reissued after November 13, 2011. Change Fee will apply.

Required Documentation for Reissue



PNR must be documented with the following OSI message:

  • 4OSI AA reissue per TROPICAL STORM SEAN NOV2011

IT Box and Endorsement Box entry:

  • IT Box must be notated with the applicable waiver code:
  • Endorsement Box must be notated with the applicable waiver code (for example: AATN110911N)

Refund Policy Information

Flight is cancelled:
Applicable Dates

  • Travel has not commenced on any portion of the ticket - Wholly unused ticket
  • Ticket was issued by: November 9, 2011
  • Refund is permitted for travel dates: November 9, 2011 through November 11, 2011.

If a customer's American Airlines, American Eagle, AmericanConnection® flight validated on 001 has been cancelled due to Travel Notice - TROPICAL STORM SEAN and no other alternate flights are acceptable, travel agents may refund a wholly unused non-refundable ticket(s) through normal ARC/BSP processing.

001 Tickets
Revenue/Published Fares
Refund - Flight is cancelled

If no acceptable protection exists, may refund wholly unused ticket/coupons from a 001 ticket to original form of payment; change fee does not apply.

  • Refundable tickets will be refunded to the original form of payment (FOP)
  • Refundable tickets that have a cancellation penalty fee will be refunded to the original form of payment (FOP); cancellation penalty fee is waived.
  • Non-refundable tickets will be refunded to original form of payment (FOP)

Bulk/Opaque Tickets


Bulk/Opaque Fare tickets must be referred to original issuing agent. If a customer's American Airlines, American Eagle, AmericanConnection® flight validated on 001 has been cancelled due to a Travel Notice Exception - TROPICAL STORM SEAN, and no other alternate flights are acceptable, travel agents may refund a wholly unused non-refundable ticket(s) through normal ARC/BSP processing.

001 Tickets
Bulk/Opaque Fares
Refund – Flight is cancelled

If no acceptable protection exists, may refund wholly unused ticket/coupons from a 001 ticket; change fee does not apply.

If a fares basis code contains NT, CB, CS, AS, ST or a published fare with a ticket designator of: CRUZ, WHLD, CONS, PDWH and PCAA7 then the customer must be referred back to the wholesaler/consolidator that they purchased the ticket from. If the ticket is issued as BT (zero fare ticket) then these customers must be referred back to their booking source for either refunds and/or change of destination.

  • Refundable tickets will be refunded to the original form of payment (FOP)
  • Refundable tickets that have a cancellation penalty fee may be refunded by the agency that issued the ticket to the original form of payment (FOP); cancellation penalty fee is waived.
  • Non-refundable bulk tickets may be refunded by the agency that issued the ticket to the original form of payment (FOP); penalty fee is waived.
  • For all others use Revenue Ticket rules.

Required Documentation for Refunds – Revenue and Bulk/Opaque Fares


PNR must be documented with the following OSI message:

  • 4OSI AA FLT CNLD REFUND PER TROPICAL STORM SEAN NOV2011

ARC/IAR REN entry:

  • Waiver code box on the IAR/Refund detail screen must be notated in the following format: AATN110911R

BSP entry:

  • Waiver code on BSPLink/Refund Notice must be notated in the following format: AATN110911R

If a ticket has already been reissued by American Airlines or the ticket is partially used, travel agents must submit the refund request online at AA Refunds. These requests processed by AA Refunds will be refunded to the original form of payment.
Note: The online refund form is applicable to U.S. and Canada based agencies only.

Flight is not cancelled:

For Revenue/Published Fares follow the guidelines below:

If a customer's flight is not cancelled due to the Travel Notice – TROPICAL STORM SEAN, and no other alternate flights are acceptable, a refund is not permitted by the Travel Agency.

A non-refundable fare may be eligible for refund by American Airlines only due to a flight delay depending upon the length and impact of the delay and must be submitted online to Schedule Change-Rule 240/80 Online Refund. This form is applicable for U.S. and Canada based agencies only.

Length Of Delay American to Refund To Voucher American to Refund To Original Form Of Payment
If non-stop to connecting flight (No length of Delay required) - Yes
0 - 30 minutes

Agency may not re-accommodate to an alternate flight time or to an alternate date of travel unless the schedule change results in a misconnect.
No No
31 - 60 minutes No No
61 - 120 minutes Yes Non-Refundable: No

Refundable with a cancellation fee:Yes

Refund is to orig form of payment (FOP) minus the cancellation fee.
121 minutes or greater Yes Yes


For BULK/OPAQUE Fares follow the guidelines below:

The customer may be eligible for a refund by the travel agency for BULK/OPAQUE fares only for the unused portion of the ticket. (Per the grid below).

  • If a fares basis code contains NT, CB, CS, AS, ST or a published fare with a ticket designator of: CRUZ, WHLD, CONS, PDWH and PCAA7
  • If the ticket is issued as BT (zero fare ticket)

Length Of Delay

BULK/OPAQUE Ticket Refund To MCO

BULK/OPAQUE Ticket Refund To Original Form Of Payment (FOP)

If non-stop to connecting flight (No length of Delay required)

-

Yes

  • ARC/BSP Waiver Code: BULKRULE24080
  • 0 - 30 minutes

    Agency may not re-accommodate to an alternate flight time or to an alternate date of travel unless the schedule change results in a misconnect.

    No

    No

    31 - 60 minutes

    No

    No

    61 - 120 minutes

    Yes

    MCO Endorsement box: BULKRULE24080

    Non-Refundable: No
    Refundable with a cancellation fee: may refund to orig form of payment (FOP) minus the cancellation fee

  • ARC/BSP Waiver Code: BULKRULE24080
  • 121 minutes or greater

    Yes

    Yes

  • ARC/BSP Waiver Code: BULKRULE24080
  • Note: Change Fee does not apply for BULK/OPAQUE tickets.

    As a reminder, if customer elects to cancel their reservation and use the value of the ticket toward the purchase of a new ticket outside the Travel Notice dates; all rules and restrictions apply. Travel must commence no later than one year from the date of original issuance.

    En Route/Diversion


    Connecting customers' en route to the above-listed destination or whose flights are diverted will have the option to return to their original departure city and rebook travel to alternate future dates.

    Customers should work directly with the airport to obtain a boarding pass for return travel to their original departure city. If the customer wishes to rebook travel to alternate future dates, please contact American Airlines Reservations for assistance. Alternatively, they may receive a refund if re-accommodation options are unacceptable.
    If a ticket has already been reissued by American Airlines or the ticket is partially used, travel agents must submit the refund request online at www.refunds.aa.com.

    Additional Information

    • Bulk/Opaque Fare tickets must be referred to original issuing agent.
    • Some affected itineraries may have been proactively rebooked and reissued. If assistance is needed with additional changes, please contact American Airlines.
    • Changes outside of these guidelines are subject to the reissue rules of the ticketed fare. This includes any applicable additional collection or Change Fee.
    • Please ensure the above procedures are accurately followed to prevent debit memo issuance.

    Resources


    American Airlines will continue to monitor this Travel Notice Exception Advisory and adjust this policy if needed. Changes will be posted on AA.com and AA.com/Agency Reference. Please check these sources frequently for the most up to date information.

    • AA.com/Agency Reference: Select Travel Notice Exception Policy - Travel Agency Guidelines
    • Visit AA.com and navigate to AA News and Offers to view current travel notices.
    • Contact your Sales Support Center 800-621-8489 or American Airlines Reservations 800-433-7300 (U.S. and Canada) or for Reservations outside the U.S. and Canada, please see our Worldwide Reservations Numbers page. American Airlines encourages all customers to check flight and gate status prior to leaving for the airport. For complete travel information, visit AA.com.

    Groups


    Group reservations must be changed by AA Group & Meeting Travel.

     

    Updated November 9, 2011



     




    Information contained on this website is subject to change at any time without notice. American Airlines shall not be liable for any consequences resulting from your reliance on the information.