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American Airlines Agency Debit Memo (ADM) Rules |
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Welcome to the American Airlines Travel Agency web pages.
This page details American Airlines Agency Debit Memo (ADM)
Rules.
Please use the links below to navigate to the subject of your choice. You can use the
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1.0 ADM issuance / distribution:
1.1 ADMs may be issued for any type of violation such as, but not limited to, fare rule, ticketing, tax, commission, sales reporting or refund violations
1.2 ADMs are not commissionable, i.e., an Agent may not withhold commission from ADM proceeds remitted to American Airlines
1.3 American Airlines may charge administration fees of EUR40.00//CHF60.00//GBP25.00//USD50.00 per ticket per respective country
1.4 Fare rule violation ADM amounts may equal up to the difference between the fare ticketed and the most unrestrictive published fare for the transportation provided
1.5 The minimum ADM amount is approximately $3.00 USD in local currency equivalent; however, if there is a persistent practice of under-payment American Airlines reserves the right to lower the amount
1.6 American Airlines uses BSPLink for ADM and ACM distribution where available
2.0 ADM disputes:
2.1 American Airlines accepts notice of and processes disputes within the timeframes outlined in IATA Resolution 850m
2.2 ADMs that are disputed must be processed using the BSPLink ADM dispute functionality
2.3 In case the ADM latency period established by the local BSP is shorter than the dispute timeframe (see Para. 2.1), the remaining disputes must be submitted by email. The respective email address is specified on the ADM.
2.4 Notwithstanding the timeframes referenced in Para 2.1 above, American Airlines retains the right to require settlement or other resolution of disputes outside the BSPlink process for items aged over the 60 day time limit.
2.5 The Agent's grounds for disputing any ADM must be specific in detail. All relevant supporting information is to be provided to American Airlines. Agents should not dispute an ADM where the reason for issuance is valid and evidence to the contrary is not available.
2.6 If the requirements listed in 2.5 above are not submitted in a clear, complete and concise manner, AA will not consider the memo to be "in dispute" and will reject the claim.
2.7 AA reserves the right to inhibit booking/ticketing capabilities for any agent as a direct result of non-payment of debit memos.
Exemption of domestic US tax by crossreferencing with an international ticket
- Two domestic US taxes: US1 tax and ZP tax can be exempted on a domestic US ticket if the passenger has a separate international ticket.
- It is necessary to crossreference the domestic and international tickets in order to exempt the tax. To do this please put the international ticket number in the endorsement box of the domestic ticket when issuing the domestic ticket.
- If you issue a US domestic ticket and exempt the taxes without crossreferencing the international ticket an ADM will be raised for the amount of the taxes.
- The US government mandates that the international ticket number must be on the face of the domestic ticket when issued in order to exempt the tax. Hence we are unable to reverse tax ADMs if the ticket number is supplied afterwords.
- It the passenger had international travel to/from the US by ship, or on a US military transport aircraft rather than a international scheduled flight, it is also possible to exempt these taxes. In these cases please give details of the international travel (origin/destination and name of the ship or details of the military flight) in the endorsement field of the domestic ticket.
Information contained on this website is subject to change at any time without prior notice.
American Airlines shall not be liable for any consequences resulting from your reliance on the information.
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Information contained on this website is subject to change at any time without prior notice.
American Airlines shall not be liable for any consequences resulting from your reliance on the information.
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